Setup Email on Microsoft Outlook
These are instructions on how to setup an Email Account hosted with Spiral Hosting on Microsoft Outlook 2007.
Advisory Note: We think Microsoft Outlook is pants. We receive a much higher number of support requests from clients using Microsoft Outlook than all other email clients put together. We strongly recommend another email client like Mozilla Thunderbird. It’s free, easy to use and considerably less error-prone!
Setup Instructions
1) Open Microsoft Outlook.
For this step only, you must follow either the First Time or Normal installation instructions:
- First Time Installation: If Outlook is being set up for the first time a window will open and it will immediately ask you “Would you like to configure an Email account?”. Choose Yes.
- OR
- Normal Installation: If Outlook is already set up and you are adding an additional account go to the Tools menu > Account Settings…. Click on the Email tab and click on the New… button.
On the next screen, choose Microsoft Exchange, POP3, IMAP or HTTP and click Next.
2) On the next screen, simply check the box at the bottom ‘Manually configure server settings or additional server types‘ and click Next.
3) On the next screen, choose Internet Email and click Next.
4) On the next screen it will ask for your email account details.
- Your Name – your full name that will appear on emails you send
- Email Address – full email address e.g. r.robinson@otherdomain.net
- Choose an account type (POP3 or IMAP). The main difference between POP3 and IMAP is that by default POP3 will download all emails to your computer whereas IMAP will leave a copy on the server (a bit like webmail). Note: We will expand on the differences between POP3 and IMAP in more detail in a future article.
- Incoming Mail Server – mail.YOURDOMAIN.com – e.g. mail.otherdomain.net
- Outgoing Mail Server (SMTP) – mail.YOURDOMAIN.com – e.g. mail.otherdomain.net
- User Name – your full email address
- Password.
5) Click Test Settings. If the test reports any errors you should double check your account details. If the tests runs fine then click Next.
6) All done. This is Microsoft Outlook setup!
Article last updated: 18 June 2010
